2019 AGM April 25, 18:30

The meeting will be held in April at the First Alliance Church. The meeting is booked for April 25, 2019  at  18:30 

We will also have our regular general meeting right after the AGM.

 

During the AGM we will review the yearly financials and conduct the executive board voting. The positions on the Executive board are as follow:

 

President , Vice President , Treasurer, Secretary

 

Below I have included the roles for each position. These are important positions as without them we no longer have a cadet program. We meet one a month, where we discuss cadet events, fundraising, membership, future planning, budget, etc.

 

Roles and responsibilities as per Navy League of Canada

 

President

 

The President is the senior Navy League official in the Branch. As such he must be kept informed of all Committee and Corps activities and must be the central figure in all local Navy League functions. It is essential that all contacts with Division and other organizations outside the Branch be routed through or approved by the President. The President shall:

 

(i) Direct all activities of the Branch

 

(ii) Preside over Branch meetings

 

(iii) Assigning responsibilities to the elected members of the Branch Council

 

(iv) Be responsible to Division for the Branch's proper functioning and compliance with By- Laws of The Navy League of Canada and such other regulations as may be promulgated by National Board of Directors and/or the Division

 

Vice-President Shall assist the President and act for him in his absence

 

Secretary

 

The Secretary shall:

 

(i) Maintain Branch records

 

(ii) Record and report all minutes of meetings

 

(iii) Conduct correspondence as necessary for Branch operation

 

(Note: The offices of Secretary and Treasurer may be combined as Secretary-Treasurer) 

 

Treasurer

 

The Treasurer shall:

 

(i) Maintain financial records of the Branch including a record of all receipts and expenditures of Branch funds

 

(ii) Issue cheques for expenditures as approved by the Branch

 

(iii) Prepare and submit to Branch and Division an annual financial report

 

(iv) Prepare and submit an annual budget as required by the Branch and Division

 

Some other positions that we will need to fill at our AGM are below:

 

Directors - these would be voting members not on the executive. They would need to attend as many meetings as possible so that we may have quorum when voting on items.

 

From the Directors, we would need the following positions filled:

 

Fundraising Coordinator - this person would be in charge of picking and execution of all fundraising campaigns

 

Volunteer Screening - this person would be in charge of reviewing and verifying volunteer applications

 

Casino Chairperson - This person would be in charge of coordinating the volunteers for any upcoming casinos dates, once every 18 months

 

Canteen - this person would be in charge of purchasing supplies and selling canteen snacks to cadets

 

Coat check supervisor - this person would be in charge of coordinating the Spruce Meadows Christmas coat check and assist the volunteer coordinator as needed

 

2 auditors - who would be willing to sit down with the Treasurer and President to review the books from the previous year.

 

Any positions on the Board must have volunteer screening done. This does not have to be done before the AGM, but will have to be done immediately after, as the process can take up 2 - 3 months.

 

Please take some time to consider joining the board. We are all parent volunteers and always need help, support and ideas from the parents.  The move volunteers we have the more successful our program is. 

 

Please reach out to any member of the board if you have any questions.  

 

Details

Last Updated: 19 April 2019

Reporting Absences

Reporting Absences

Cadets must notify the Administration Officer of any absences and leave requests in advance.  The only way to report an absence is through the AO email.  No other methods of communication will be accepted and you will be marked as an unexcused absence.

Unexcused absences can affect your ability to rank up in the training year.

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Clearly state:

 

• Your surname, given name, rank (in that order, separated by commas).
• Your division.
• The dates you will be absent (if only one day, enter only From Date and leave To Date blank).
• The reason for the absence.

Details

Last Updated: 03 October 2018